Alumni

To become a member in the alumni network you can either use your Facebook inlog or click on this link and type in your email address. You will get a verification link to your email box, which will take you to the registration form. You are welcome to fill in your preferences, contact details, career information and subscribe to our electronic newsletter and events.

Please note that your e-mail address is extra important as communication takes place digitally.

Finally, you must tick that you agree that we process your personal data in accordance with the General Data Protection Regulation (GDPR).

To Processing personal data in the Alumni System.

NOTE! If you don't receive the email with the verification link within a few minutes, check your spam folder.

You do not need any inlog information. In this alumni system you always start with your email address and get a verification link every time, or use your Facebook inlog.

The information about your education and postal address we receive from the University of Gothenburg's study documentation system Ladok, which in turn comes from the Tax Administration's Address Register Navet.

Alumni are former students of a university. The word "alumni" is the masculine plural form of "alumnus", meaning "pupil" or "nurseling", from the Latin "alere", which means "nourish", "nurse" or "foster". The feminine forms are the singular "alumna" and the plural "alumnae". In English "alumni" tends to be used as a generic term incorporating the masculine and the feminine.

In most cases alumni are former students and doctoral students who have an undergraduate, postgraduate, doctoral degree or at least 60 hp from the University of Gothenburg, which includes earlier colleges that have been incorporated in the University over the years.

If you want to change any of your information, log in with your Facebook account or type in your email address in the field "Enter email address" at alumn.gu.se. You will receive a verification link to your email box.

Click on the verification link that leads to your alumni profile, where you can change your email address, profession, workplace, subscriptions, commitments and more.

In other words, you don't need any username or password to enter the alumni system. You always start by typing in your current email address in the box on the site above, and receive a new verification link to your inbox.

Join our LinkedIn group to network. You can also get in touch with your faculty or institution to explore networking events with alumni from your specific study period/discipline.

To the University of Gothenburg in Linkedin.

If you don't  remember or know the Swedish personal identity number that you were given as a student at University of Gothenburg, you can sign up with your date of birth written like this: YYYYMMDD. An administrator will find your full identity number in Ladok and get in touch with you if needed for a secure identification.

As a public authority University of Gothenburg is subject to the Principle of Public Access to information. This means that the data in the alumni system is not protected by secrecy.

If you do have protected personal data, you already know that you should be careful about disclosing information about yourself.

If you still want to sign up to receive for example e-newsletters and e-invitations from us, you have to contact the alumni office, so that we can mark that your home address is protected and other necessary markings. This also applies to you who have received protected personal data after you registered in the alumni system.

Alumni cannot see each other's data and  information in the alumni system. It is only alumni administrators at the University of Gothenburg who have access to the system.

Note! Contact the alumni office if you have protected personal data - alumn@gu.se and +46 31 786 6902/03

To Processing personal data for the University of Gothenburg.

Why do we process your personal data?

The alumni network is for former students (alumni) at the University of Gothenburg. The aim is to create and strengthen the relationship with the alumni, for a mutual exchange between current students and the university's education and research.

We process your personal data in order to maintain and develop contact with you as an alumnus and to be able to communicate with you via mailings and invitations in relevant areas.

When you register for the alumni network, you have the opportunity to consent to us processing your personal data. Consent is the legal basis for the processing. You can withdraw your consent at any time by emailing alumn@gu.se telling you want to leave the alumni network.

We process your personal data in accordance with the EU Data Protection Regulation – GDPR, The General Data Protection Regulation.

What personal data do we process?

When you register for the alumni network, you get to enter your name, social security number and e-mail address. You need to submit these tasks to join the alumni network.

When you register, we also get contact information and information about your education from our study documentation system, Ladok. The contact information in Ladok is from the address register Navet at the Swedish Tax Agency. We also process information about the contacts we have had with you.

In addition to the above, you can voluntarily specify certain information about your profession and workplace, and tick what you are interested in receiving from the University of Gothenburg and in what way you want to engage.

We use the information about your previous education and the information on profession and workplace, so that you will receive mailings and invitations that are relevant to you.

Who is processing your personal data?

The University of Gothenburg is responsible for the personal data processing of your personal data in the alumni network. Your personal data is available to the employees at the University of Gothenburg who work with the alumni activities.

Your personal data is processed for the University's account by Mira Network AB, to provide IT services that make it possible for the University to maintain relationship with the alumni. The services are licensed and developed by Mira Network AB and administered by the University of Gothenburg.

The university is a state authority, which means that in some cases we may be required to disclose information from the alumni system on request according to the principle of public access to official documents.

The personal data is saved in the alumni system until further notice or as long as you want to be part of the alumni network.

Additional processing for statistical purposes

We also process the personal data in the alumni network in order to make statistical summaries at the aggregate level. This processing is done with a statistical purpose that is consistent with the original purpose, as shown above.

The personal data in the statistical compilations will be anonymized so that they can no longer be attributed to a specific person without additional information being used. Whenever possible, the data will be unidentified so that it no longer enables the identification of a specific person.

Access to information and other rights

You have the right at any time take part of the information that is registered about you and to get it out in a format that can be transferred to another system.

If you find that some of the personal data we process about you is incorrect, you can contact us to get the personal information corrected. You can also change and add information about yourself by logging into your alumni profile.

You can contact us at any time and request that we delete the personal information that we process about you. You also have the right to request that we limit the processing and a right to object.

Contact details

If you have questions about how we process your personal data or if you want to claim any of your rights, you are welcome to contact the central alumni office on +46 31-786 6903/6902 or email alumn@gu.se.

It is also possible to write to the address: University of Gothenburg, Alumni Activities, Communication Unit, Box 100, 405 30 Gothenburg.

The University of Gothenburg also has a data protection agent that you can contact via e-mail dataskyddsombud@gu.se.

Complaints to the Swedish Data Protection Authority (DPA)

If you believe that the University processes your personal data in violation of the EU General Data Protection Regulation (GDPR), you have the right to file a complaint with the Swedish Authority for Privacy Protection (DPA).

Further information on how to submit a complaint can be found at the Swedish Authority for Privacy Protection (DPA) website. 

If you no longer want to be a part of the alumni network, you just email your name and your birth data (YYYYMMDD) to alumn@gu.se and we will remove you from the alumni system.